In today’s fast-paced business world, staying organized and on top of tasks is essential for success. Project management apps can help streamline the process and keep your team on track. So, whether you want a simple task list app or a full-featured project management software, there’s an app out that will meet your needs.
Here, I’ve rounded up some of the best project management apps for iPad and iPhone.
- Notion
- Smartsheet
- Basecamp
- monday.com
- Asana
- Trello
- Jira Cloud
- ClickUp
- MeisterTask
- Zoho Projects
- Priority Matrix
- viProject
- QuickPlan
1. Notion – Editor’s choice
Notion is not a mere note-taking app; it can potentially serve as a project management tool. You can store unlimited content in different formats and organize them in nested pages. So, no more confusing folders and sub-folders. Also, I liked its easy-to-use drag-and-drop feature to create dashboards, documents, websites, etc.
After creating projects, you can invite your teammates and collaborate in real-time by commenting and mentioning them in tasks. The best part is publishing your customized Notion page as a website. You can also download many free Notion templates that you can use across any supported device. As it’s a web app, you can sync your work across all devices. But I think the iPad version needs some UI & UX improvements after using it on Mac.
Pros
- 20+ content types for rich media
- Organize folders in nested pages
- Publish notes to the web
Cons
- Can not copy-paste multiple paragraphs
Price: Free (In-app purchases start from $4.99)
2. Smartsheet – Automate your workflow
Smartsheet provides an excel interface for project management. It offers a drag-and-drop visual dashboard for creating and managing tasks, streamlining processes, and getting work status. To build your tasks, you can use their template library and view tasks as Gnatt, card, grid, etc. Then you can automate the actions and repetitive tasks.
You can increase productivity by adding assignees, due dates, followers, checklists, predecessors, and files to your tasks. Besides, your team can collaborate, edit, and comment on shared spreadsheets. The best part is it sends automatic requests for updates and approvals to speed up work and save time.
I liked its data collection forms that correspond to the columns in your sheets. Smartsheet can connect to Salesforce, Jira, Slack, Microsoft Teams, etc. Moreover, the simple-to-use widgets provide real-time data, charts, and essential indicators. But you need to pay extra for these companion apps for time-tracking, budgeting, and resource management.
Pros
- Automate repetitive processes
- Real-time synchronization with enterprise apps
- Large template library
Cons
- Need to manually save the updated pages
- Expensive subscription
Price: Free (In-app purchases start from $94.99)
3. Basecamp – Collaborate on different projects
Basecamp is an amazingly efficient and straightforward project management software. It offers a convenient location for everyone in a team to store, work on, discuss, and deliver the items that make up each project. So, instead of using different platforms, they are all logically arranged in one hub where everyone can collaborate.
Here, the projects can be assigned as a to-do list and divided into sub-tasks. So, several team members can work together and check the progress. I liked its grouping features that allow for managing different teams in one place. The best part is transparency. You can check anyone’s activities and assignments. But I feel its web version is more reliable.
Pros
- Dedicated message board
- Easy to add to-dos and assign teammates
- Good UI for navigation
Cons
- Attaching files and images is buggy on iPhone
- No workflow automation or recurring tasks
Price: Free
4. monday.com – Customized automation and integration
monday.com acts as a central work hub, providing real-time updates to keep teammates up to date. You can easily set it up using pre-made templates, adapt your project management processes, and integrate it with your preferred tools. Using Kanban, Timeline, or Charts for project planning, you can easily track the time and progress of each task.
The best part is you can examine your real-time data visually using different views and automate repetitive tasks. I liked its customization and ability to set custom alerts to prioritized tasks. Using the drag-and-drop function, you may easily assign teammates, mention them, and check who is completing what.
Pros
- Get real-time updates and custom notifications on the progress
- Integrate with 50+ tools like Zoom, Outlook, Google Calendar, etc.
- Visually analyze your data with multiple views
Cons
- UX is complex
Price: Free
5. Asana – Best for small and medium teams
Asana is best for both team projects and your personal chores. You can organize tasks with deadlines and streamline workflow. It provides project and team calendars, agile management, team communication, Excel project management, etc. Besides, you may sync your tasks from your mobile app or web and view your projects in lists, kanban boards, calendars, or work graphs.
Besides, you may use the timeline view option for projects to display a Gantt chart with task dependencies. Moreover, you may use Goals to monitor the milestones and business goals. Also, Asana offers templates for creating task lists. You only have to drag and drop to customize it. Additionally, receive automatic updates on the activities and priority projects.
Pros
- Track company goals and milestones
- Automatic updates on essential tasks
- Defines roles and responsibilities for agile management.
Cons
- Not beginner-friendly
Price: Free
6. Trello – Create task lists
Trello is more geared towards offering a personalized experience. You can create multiple boards to immaculately organize your projects and keep them in sync with your requirements. You can complete your task or invite your friends or colleagues to collaborate.
Assign the tasks to others, add checklists of to-dos, and attach important files. Ideally, customize your workflow to meet your demand. Moreover, Trello lets you work on your tasks, even offline. Besides, it offers Power-Ups for more productivity. You may take a Calendar view of your due dates or add locations to cards to obtain a Map view.
Pros
- Infinitely customizable and flexible
- Easy drag-and-drop feature
- Works offline
Cons
- Only list view
Price: Free
7. Jira Cloud – Best for IT services
Jira Cloud provides a collaboration solution for remote teams, such as DevOps, ITSM, service delivery, and development teams. You can track assignments, oversee projects and work together to create, update, edit, plan, track, and analyze tasks. It offers agile project management solutions like Kanban and Scrum and simple task-tracking dashboards with to-do lists.
I liked its real-time push alerts to update you on all your tasks. It offers view issue-specific development information, such as git branches, changes, and pull requests. You may increase productivity and prioritize problems by creating sprints, collapsing backlog items, and using filters to search quickly.
The app lets you evaluate your team’s workflow using velocity charts, burndown charts, and cumulative flow diagrams. If any team member or client has raised a service or help request, you may approve or decline it directly from the dashboard. The only problem is you must save every change.
Pros
- Raise request tickets
- Easily respond to changes in real-time
- Prioritize work across teams
Cons
- No auto-save
- Inconsistent UX
Price: Free
8. ClickUp – New age project management app
ClickUp is a versatile project management app for iPhones. It has a template library for every kind of team. So, you can easily create different projects and task lists to organize all to-dos in one place.
According to the brand, it boosts productivity by 62%. You may create custom tracking KRAs to streamline your workflows.
Pros
- Extensive search feature
- Create reminders for important tasks
- Supports Siri
Cons
- The iPad version is not good
Price: Free
9. MeisterTask – An advanced Kanban
MeisterTask is both a proficient task and project management app for iOS and iPadOS. The best part about this app is the intuitive collaboration feature which ensures you can seamlessly work with your team. You can easily start a project and invite all of your teammates to collaborate with you.
With the handy dashboard, you get easy access to all of your tasks. And thanks to the timely reminders, you are able to keep a tab on the progress of your teammates. By upgrading to the pro, you can take advantage of several features, like automating workflows with many actions, getting accurate statistics, reports, and more.
Pros
- Have custom backgrounds
- Create different project groups
- Use an integrated time-tracking widget
- Compatible with Apple Watch
Cons
- Have login issues
Price: Free (In-app purchases start from $8.99)
10. Zoho Projects – Covers all bases
Zoho offers many organizational apps, including Zoho Projects, for adaptable task management. You can plan your project’s operations, distribute tasks, control resources, monitor progress on timesheets, complete tasks on schedule, and even report problems.
It offers a feed to get a rapid overview of current conversations, tasks, comment threads, and much more. Besides, you may use an integrated calendar to organize daily activities and accomplish tasks.
Pros
- Get visual insights
- Timesheet and calendar views
- Comprehensive Home Screen feed
Cons
- A bit cumbersome
Price: Free (In-app purchases start from $19.99)
Project management apps designed especially for iPad
As iPad offers a bigger screen and side-by-side multitasking features, it’s best for managing tasks and projects. Though most iOS project management apps have an iPad version, here I’ve curated the best iPad apps for project management.
11. Priority Matrix – Integrate with multiple tools
When you have to deal with tons of tasks each day, it’s better to prioritize them so that you will be able to complete every project on time. And this is where the “Priority Matrix” comes into play. What this project manager does is allows you to prioritize all of your projects based on a matrix.
Therefore, you can easily access the ones that need more focus and be able to finish them before the deadline. It offers you the flexibility to keep your tasks private or invite your colleagues to work on them. Moreover, you can integrate it with several organizational apps and services to stay on top of your work.
Pros
- 4-quadrants method for task management
- Share read-only data files with clients
- Advanced reporting feature
Cons
- Can not switch user profiles on the same device
Price: Free
12. viProject – Gnatt chart planner
Gnatt charts are one of the popular project management software to plan, evaluate, and monitor your tasks effectively. And viProjects redefined its purpose. You can additionally manage the scope, resources, schedule, and budget of your project professionally. It is user-friendly, responsive, interactive, and adaptable.
I liked the gesture-based timeline scaling and scrolling for better productivity. Besides, the Work Breakdown Structure helps to arrange the hierarchy of project tasks. The app lets you import and export PDF and XML files from the cloud. Also, you may print specific parts or the whole project via AirPrint directly.
Pros
- Customize Gnatt views
- XML file support
- Add hand-drawn attachments
Cons
- Customer support is not reliable
Price: Free (In-app purchases start from $7.49)
13. QuickPlan – Paid iOS project management app
There are many ways Quick Plan can immensely bolster your productivity. From letting you organize/plan your tasks to help you keep a tab on everything, the app allows you to deal with projects with the essential flair. The gesture-based task link maintenance brings more convenience into the play.
With impressive customization, you will give the desired look to your projects. It allows you to import work from Microsoft Project, WBS, and Mind-map files as well as export your files as images, PDFs, Microsoft Excel, etc. The app also allows members to duplicate projects to work together more efficiently.
Pros
- Support integration with Microsoft Project Plan
- Customizable UI
- Useful widgets
Cons
- Collaboration is buggy
Price: $19.99
So, that’s all for today, pro managers!
Managing projects on your iPhone or iPad have never been easier, thanks to the best project management apps. It streamlines your workflow, increases productivity, and helps you work smarter, not harder. So, whether you are a freelancer or part of a team, these apps are the perfect tools to take projects to the next level. Happy collaborating!
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